= Attendees =

* Eric,  Elaine, Greg, Scooter, TomG, TomF

= Agenda =

* Who will fix mailing list Google search?
* New hire job [https://docs.google.com/document/d/1n-b7aSL5UmEbQRYno3GXO2nyIJDOtaq4LntqhGSctrA/edit description]
  * Next steps, selection and interview process.
* Funding Update:
  * R01 renewal, due July 5, 2021
    - implication of large unexpended balance
    - draft research plan is in Google Docs
    - Specific Aims to be enumerated after Research Plan is more developed
    - discuss status and writing assignments - All
  * Adam R24 grant:
    - funding has begun as of 5/3/21
    - funded at requested level - no reduction!
  * NTT Data - [https://docs.google.com/documen/d/17qUf02UIClFEmNinBcHIdM920V1ffDemtzmSoePYa7A/edit?usp=sharing task order]
    - does the contract need to be modified given the Adams R24 OS that was submitted to NIH?
  * DoE cryoEM:
    - FOA: [https://science.osti.gov/-/media/grants/pdf/foas/2021/SC_FOA_0002482.pdf DE-FOA-0002482]
    - proposal submitted 5/14/21
    - not sure when review will be completed and awards announced
    - if successful funds 0.98 FTE for 3 years
  * Adelson grant status report - Scooter
* SPOKE:
  * Status report - Scooter
  * Do we need to re-consider our level of involvement in this project?
    - what are the scientific benefits? - Scooter
    - what level of funding do we receive? - Scooter
    - what is the level of enthusiasm of RBVI staff? - All
    - does this project leverage our expertise? - All
* AWS longterm account for VR meetings
  * 12-month free account will expire Aug 2021
* Review Action Items list below - TomG

= Discussion Notes =

* Plato down time
  - Plato will be down for maintenance all of Wed May 26
  - Announce on chimera and chimerax mailing lists web services that will be down.

* Phishing attacks targeting UCSF employees
  - UCSF data breaches put many employee names, social security numbers, birth dates on dark web
  - Attackers ask UCSF IT to reset passwords using stolen data
  - Use 2-factor authentication where possible
  - Be careful about security

* R01 underspending
  - TomF submitted R01 annual report
  - More than 25% of R01 budget was unspent, required explanation
  - Extra money may or may not be carried over to next fiscal year, July 1
  - TomF explained to NIH, Conrad retirement, covid hiring freeze prevented meeting all commitments
  - Might request from NIH a no cost extension after June 2022 end of grant to spend remaining money
  - TomF will ask other PIs about how they handle underspent NIH grant
  - Phenix R24 grant started May 3 and is about 1 FTE
  - Hiring new person will be best way to meet grant commitments

* New hire interviews
  - Arrange Zoom interviews with 4 candidates we thought might work from 12 resumes.
  - Scooter and TomG will interview, possibly Eric, 30-60 minutes.
  - Scooter will contact 4 candidates
  - Hamish has best skills, vis, bio, programming, UK citizen, could be easier to hire as a contractor.
  - TomG will ask Hamish to apply if he is interested

= Action Items =

* Create tutorial for putting model on web page - TomG
* Figure out what additional plato directories need backup - Scooter
* Set up 2-factor authentication for hal2 vpn - Scooter
* Document new vpn setup on Linux - Scooter